Skip to content
API reference
/
/Event Templates

Template API (v2)

Download OpenAPI description
TemplateApi.json
TemplateApi.yaml
Languages
Servers
Sandbox URL
https://api-ext-sboxmeta.partners.spotnana.com/
Spotnana mock server
https://developer.spotnana.com/_mock/openapi/templateapi/

Event Templates

APIs to create and manage event templates.

Operations

Create an event template

Request

This endpoint creates an event template.

Security
Bearer
Bodyapplication/json
namestringrequired

Name of the event template

descriptionstring

Description of the event

locationobject(EventLocation)

Location for an event

allowedBookingTypesArray of strings(EventAllowedBookingType)

Allowed booking types for the event template

Items Enum"AIR""HOTEL""CAR""RAIL"
bookingGuidelinesArray of AirBookingGuidelineWrapper (object) or HotelBookingGuidelineWrapper (object) or CarBookingGuidelineWrapper (object) or RailBookingGuidelineWrapper (object)(EventBookingGuideline)

A list of booking guideline for the event.

customFieldV3ResponsesArray of objects(CustomFieldPrefilledResponse)

List of custom field responses for an event.

paymentMappingsArray of objects(PaymentAccessMapping)

Mappings i.e. access level, travel type information etc.

companyIdobject(CompanyId)required

Company id

companyId.​idstring(uuid)required
Example: "f49d00fe-1eda-4304-ba79-a980f565281d"
internalNotesstring

Internal notes of the event

Example: "Use travelers default as payment method."
referenceUsersArray of objects(UserId)

Event group reference user ids

travelerTypesArray of strings(Persona)non-emptyrequired

Allowed traveler types for the event

Items Enum"UNKNOWN_PERSONA""EMPLOYEE""GUEST""PERSONAL""RELATIVE""ADHOC"
Example: ["EMPLOYEE"]
policyIdstring(uuid)

Policy associated with the event.

Example: "f7b3b3b3-7b3b-4b3b-8b3b-3b3b3b3b3b3b"
bookingStylestring(EventBookingStyle)required

Whether the event bookings will be self served by the traveler or would be arranged by an agent for the traveler.

Enum"SELF_SERVE""AGENT_MANAGED"
externalIdstring

External Id for the event

Example: "qwert123"
allowTravelersPolicystring(AllowTravelersPolicy)

Apply travelers policy when it is less restrictive.

Enum"ALLOWED""NOT_ALLOWED"
emailPreferencesobject(BucketEmailPreferences)

Email communication preferences based on bucket types.

allowTravelersToRsvpstring(AllowTravelersToRsvp)

Allow travelers to rsvp for the event

Enum"ALLOWED""NOT_ALLOWED"
tripOverridesobject(TripOverrides)

Trip overrides for the event

inviteEmailConfigobject(InviteEmailConfig)

Configuration for event invite/reminder emails

customFieldResponsesArray of objects(CustomFieldResponse)Deprecated

Preselected custom field responses for the event template.

curl -i -X POST \
  https://api-ext-sboxmeta.partners.spotnana.com/v2/event-templates \
  -H 'Authorization: Bearer <YOUR_TOKEN_HERE>' \
  -H 'Content-Type: application/json' \
  -d '{
    "name": "string",
    "description": "string",
    "location": {
      "address": {
        "addressLines": [
          "Golden Gate Bridge"
        ],
        "administrativeArea": "CA",
        "administrativeAreaName": "California",
        "description": "San Francisco Home",
        "isDefault": true,
        "languageCode": "en",
        "locality": "San Francisco",
        "locationCode": "LAX",
        "organization": "Spotnana",
        "postalCode": "94130",
        "continentCode": "AF",
        "recipients": [
          "string"
        ],
        "regionCode": "US",
        "regionName": "America",
        "revision": 1,
        "sortingCode": "Jamaica",
        "sublocality": "string",
        "timezone": "America/Los_Angeles",
        "coordinates": {
          "latitude": 77.1025,
          "longitude": 28.7041
        }
      },
      "coordinates": {
        "latitude": 77.1025,
        "longitude": 28.7041
      }
    },
    "allowedBookingTypes": [
      "AIR"
    ],
    "bookingGuidelines": [
      {
        "numGuestsAllowed": 1,
        "airBookingGuideLine": {
          "allowedAirports": [
            {
              "airportCode": "WRA",
              "airportName": "Warder Airport",
              "cityName": "Werder",
              "countryName": "Ethiopia",
              "countryCode": "ET",
              "zoneName": "Africa/Addis_Ababa",
              "stateCode": "CA"
            }
          ],
          "allowedCityCodes": [
            "NYC"
          ],
          "arrivalBookingWindow": {
            "startDateTime": {
              "iso8601": "2017-07-21T17:32"
            },
            "endDateTime": {
              "iso8601": "2017-07-21T17:32"
            }
          },
          "departureBookingWindow": {
            "startDateTime": {
              "iso8601": "2017-07-21T17:32"
            },
            "endDateTime": {
              "iso8601": "2017-07-21T17:32"
            }
          },
          "allowedFlightGuidelines": [
            {
              "allowedFlightType": "ROUND_TRIP",
              "numberOfLegs": 2
            }
          ]
        }
      }
    ],
    "customFieldResponses": [
      {
        "customFieldId": "f49d00fe-1eda-4304-ba79-a980f565281d",
        "responseItems": [
          {
            "response": "Leisure travel",
            "additionalInput": "20"
          }
        ],
        "travelerAccess": "HIDDEN"
      }
    ],
    "customFieldV3Responses": [
      {
        "fieldId": "84922011-b03d-4966-bc95-c5b49bc2e342",
        "fieldName": "string",
        "armId": "0fd508db-63ff-4444-bfb1-b89c43061433",
        "readOnly": true,
        "hidden": true,
        "selectedOptions": [
          {
            "name": "string",
            "description": "string",
            "additionalUserInput": "string",
            "additionalInfos": [
              "string"
            ],
            "additionalInfoConfigs": [
              {
                "type": "VARIABLE",
                "name": "LLF"
              }
            ]
          }
        ]
      }
    ],
    "paymentMappings": [
      {
        "id": "f49d00fe-1eda-4304-ba79-a980f565281d",
        "accessTypeAttributes": {
          "travelTypeFilter": {
            "travelTypes": [
              {
                "travelType": "AIR",
                "isRequired": true,
                "allowPostPaidBookings": false,
                "metadata": {
                  "vendors": []
                }
              }
            ]
          }
        }
      }
    ],
    "companyId": {
      "id": "f49d00fe-1eda-4304-ba79-a980f565281d"
    },
    "internalNotes": "Use travelers default as payment method.",
    "referenceUsers": [
      {
        "id": "497f6eca-6276-4993-bfeb-53cbbbba6f08"
      }
    ],
    "travelerTypes": [
      "EMPLOYEE"
    ],
    "policyId": "f7b3b3b3-7b3b-4b3b-8b3b-3b3b3b3b3b3b",
    "bookingStyle": "SELF_SERVE",
    "externalId": "qwert123",
    "allowTravelersPolicy": "ALLOWED",
    "emailPreferences": {
      "bucketTypes": [
        "BOOKING_CONFIRMATIONS"
      ],
      "isEnabled": false,
      "toEmails": [
        "example@email.com"
      ],
      "ccEmails": [
        "example@email.com"
      ],
      "bccEmails": [
        "example@email.com"
      ]
    },
    "allowTravelersToRsvp": "ALLOWED",
    "tripOverrides": {
      "legalEntity": {
        "behavior": "OVERRIDE_ALLOWED",
        "legalEntityRef": {
          "id": "b93dc51f-12dd-46c7-b7d6-1cb12cd3f5b3",
          "name": "Name"
        }
      },
      "costCenter": {
        "behavior": "OVERRIDE_ALLOWED",
        "costCenterRef": {
          "id": "b93dc51f-12dd-46c7-b7d6-1cb12cd3f5b3",
          "name": "Name"
        }
      },
      "department": {
        "behavior": "OVERRIDE_ALLOWED",
        "departmentRef": {
          "id": "b93dc51f-12dd-46c7-b7d6-1cb12cd3f5b3",
          "name": "Name"
        }
      },
      "userAttributes": [
        {
          "behavior": "OVERRIDE_ALLOWED",
          "attribute": {
            "fixedColumnName": "contingentType",
            "value": "FSTV"
          }
        }
      ],
      "rateCodeOverrides": [
        {
          "behavior": "OVERRIDE_ALLOWED",
          "supplier": "SABRE",
          "travelType": "AIR",
          "rateCodeIds": [
            "f49d00fe-1eda-4304-ba79-a980f565281d"
          ]
        }
      ]
    },
    "inviteEmailConfig": {
      "emailExcludeCoordinatorInfo": true
    }
  }'

Responses

OK

Bodyapplication/json
idstring
Example: "some-id"
Response
application/json
{
  "id": "some-id"
}

Get event template

Request

This endpoint gets event template details for a given template ID.

Security
Bearer
Path
templateIdstringrequired

Template ID

Example: 6926658168
curl -i -X GET \
  https://api-ext-sboxmeta.partners.spotnana.com/v2/event-templates/6926658168 \
  -H 'Authorization: Bearer <YOUR_TOKEN_HERE>'

Responses

OK

Bodyapplication/json
eventTemplateobject(EventTemplate)

The event template object.

Response
application/json
{
  "eventTemplate": {
    "id": "string",
    "name": "string",
    "description": "string",
    "location": { … },
    "paymentSources": [ … ],
    "companyId": { … },
    "customFieldResponses": [ … ],
    "customFieldV3Responses": [ … ],
    "group": { … },
    "externalId": "qwert123",
    "policyId": "f7b3b3b3-7b3b-4b3b-8b3b-3b3b3b3b3b3b",
    "status": "DRAFT"
  }
}

Delete an event template

Request

This endpoint archives an event template.

Security
Bearer
Path
templateIdstringrequired

Template ID

Example: 6926658168
curl -i -X DELETE \
  https://api-ext-sboxmeta.partners.spotnana.com/v2/event-templates/6926658168 \
  -H 'Authorization: Bearer <YOUR_TOKEN_HERE>'

Responses

OK

Response
No content

Update template's basic information

Request

This endpoint allows updating basic template information.

Security
Bearer
Path
templateIdstringrequired

Template ID

Example: 6926658168
Bodyapplication/json
namestring

Name of the event template

descriptionstring

Description of the event

internalNotesstring

Internal notes of the event

referenceUsersArray of objects(UserId)

Event group reference user ids

locationobject(EventLocation)

Location for an event

travelerTypesArray of strings(Persona)non-empty

Allowed traveler types for the event

Items Enum"UNKNOWN_PERSONA""EMPLOYEE""GUEST""PERSONAL""RELATIVE""ADHOC"
Example: ["EMPLOYEE"]
bookingStylestring(EventBookingStyle)

Whether the event bookings will be self served by the traveler or would be arranged by an agent for the traveler.

Enum"SELF_SERVE""AGENT_MANAGED"
policyIdstring(uuid)

Policy associated with the event.

Example: "f7b3b3b3-7b3b-4b3b-8b3b-3b3b3b3b3b3b"
allowTravelersPolicystring(AllowTravelersPolicy)

Apply travelers policy when it is less restrictive.

Enum"ALLOWED""NOT_ALLOWED"
emailPreferencesobject(BucketEmailPreferences)

Email communication preferences based on bucket types.

allowTravelersToRsvpstring(AllowTravelersToRsvp)

Allow travelers to rsvp for the event

Enum"ALLOWED""NOT_ALLOWED"
tripOverridesobject(TripOverrides)

Trip overrides for the event

eventCustomFieldV3ResponsesArray of objects(CustomFieldPrefilledResponse)

List of custom field responses for an event.

inviteEmailConfigobject(InviteEmailConfig)

Configuration for event invite/reminder emails

eventCustomFieldResponsesArray of objects(CustomFieldResponse)Deprecated

Preselected custom field responses for the event template.

curl -i -X POST \
  https://api-ext-sboxmeta.partners.spotnana.com/v2/event-templates/6926658168/edit-basic-info \
  -H 'Authorization: Bearer <YOUR_TOKEN_HERE>' \
  -H 'Content-Type: application/json' \
  -d '{
    "name": "string",
    "description": "string",
    "internalNotes": "string",
    "referenceUsers": [
      {
        "id": "497f6eca-6276-4993-bfeb-53cbbbba6f08"
      }
    ],
    "location": {
      "address": {
        "addressLines": [
          "Golden Gate Bridge"
        ],
        "administrativeArea": "CA",
        "administrativeAreaName": "California",
        "description": "San Francisco Home",
        "isDefault": true,
        "languageCode": "en",
        "locality": "San Francisco",
        "locationCode": "LAX",
        "organization": "Spotnana",
        "postalCode": "94130",
        "continentCode": "AF",
        "recipients": [
          "string"
        ],
        "regionCode": "US",
        "regionName": "America",
        "revision": 1,
        "sortingCode": "Jamaica",
        "sublocality": "string",
        "timezone": "America/Los_Angeles",
        "coordinates": {
          "latitude": 77.1025,
          "longitude": 28.7041
        }
      },
      "coordinates": {
        "latitude": 77.1025,
        "longitude": 28.7041
      }
    },
    "travelerTypes": [
      "EMPLOYEE"
    ],
    "bookingStyle": "SELF_SERVE",
    "policyId": "f7b3b3b3-7b3b-4b3b-8b3b-3b3b3b3b3b3b",
    "allowTravelersPolicy": "ALLOWED",
    "emailPreferences": {
      "bucketTypes": [
        "BOOKING_CONFIRMATIONS"
      ],
      "isEnabled": false,
      "toEmails": [
        "example@email.com"
      ],
      "ccEmails": [
        "example@email.com"
      ],
      "bccEmails": [
        "example@email.com"
      ]
    },
    "allowTravelersToRsvp": "ALLOWED",
    "tripOverrides": {
      "legalEntity": {
        "behavior": "OVERRIDE_ALLOWED",
        "legalEntityRef": {
          "id": "b93dc51f-12dd-46c7-b7d6-1cb12cd3f5b3",
          "name": "Name"
        }
      },
      "costCenter": {
        "behavior": "OVERRIDE_ALLOWED",
        "costCenterRef": {
          "id": "b93dc51f-12dd-46c7-b7d6-1cb12cd3f5b3",
          "name": "Name"
        }
      },
      "department": {
        "behavior": "OVERRIDE_ALLOWED",
        "departmentRef": {
          "id": "b93dc51f-12dd-46c7-b7d6-1cb12cd3f5b3",
          "name": "Name"
        }
      },
      "userAttributes": [
        {
          "behavior": "OVERRIDE_ALLOWED",
          "attribute": {
            "fixedColumnName": "contingentType",
            "value": "FSTV"
          }
        }
      ],
      "rateCodeOverrides": [
        {
          "behavior": "OVERRIDE_ALLOWED",
          "supplier": "SABRE",
          "travelType": "AIR",
          "rateCodeIds": [
            "f49d00fe-1eda-4304-ba79-a980f565281d"
          ]
        }
      ]
    },
    "eventCustomFieldResponses": [
      {
        "customFieldId": "f49d00fe-1eda-4304-ba79-a980f565281d",
        "responseItems": [
          {
            "response": "Leisure travel",
            "additionalInput": "20"
          }
        ],
        "travelerAccess": "HIDDEN"
      }
    ],
    "eventCustomFieldV3Responses": [
      {
        "fieldId": "84922011-b03d-4966-bc95-c5b49bc2e342",
        "fieldName": "string",
        "armId": "0fd508db-63ff-4444-bfb1-b89c43061433",
        "readOnly": true,
        "hidden": true,
        "selectedOptions": [
          {
            "name": "string",
            "description": "string",
            "additionalUserInput": "string",
            "additionalInfos": [
              "string"
            ],
            "additionalInfoConfigs": [
              {
                "type": "VARIABLE",
                "name": "LLF"
              }
            ]
          }
        ]
      }
    ],
    "inviteEmailConfig": {
      "emailExcludeCoordinatorInfo": true
    }
  }'

Responses

OK

Response
No content

Update template booking guidelines

Request

This endpoint updates the booking guidelines for a template.

Security
Bearer
Path
templateIdstringrequired

Template ID

Example: 6926658168
Bodyapplication/json
bookingGuidelinesArray of AirBookingGuidelineWrapper (object) or HotelBookingGuidelineWrapper (object) or CarBookingGuidelineWrapper (object) or RailBookingGuidelineWrapper (object)(EventBookingGuideline)

A list of booking guideline for the event.

allowedBookingTypesArray of strings(EventAllowedBookingType)

Allowed booking types for the event template

Items Enum"AIR""HOTEL""CAR""RAIL"
allowedPaymentConfigArray of objects(AllowedPaymentConfig)

Allowed payment configuration for the event template

paymentMappingsArray of objects(PaymentAccessMapping)

Mappings i.e. access level, travel type information etc if certain selected payment methods are only allowed.

curl -i -X POST \
  https://api-ext-sboxmeta.partners.spotnana.com/v2/event-templates/6926658168/edit-booking-guidelines \
  -H 'Authorization: Bearer <YOUR_TOKEN_HERE>' \
  -H 'Content-Type: application/json' \
  -d '{
    "bookingGuidelines": [
      {
        "numGuestsAllowed": 1,
        "airBookingGuideLine": {
          "allowedAirports": [
            {
              "airportCode": "WRA",
              "airportName": "Warder Airport",
              "cityName": "Werder",
              "countryName": "Ethiopia",
              "countryCode": "ET",
              "zoneName": "Africa/Addis_Ababa",
              "stateCode": "CA"
            }
          ],
          "allowedCityCodes": [
            "NYC"
          ],
          "arrivalBookingWindow": {
            "startDateTime": {
              "iso8601": "2017-07-21T17:32"
            },
            "endDateTime": {
              "iso8601": "2017-07-21T17:32"
            }
          },
          "departureBookingWindow": {
            "startDateTime": {
              "iso8601": "2017-07-21T17:32"
            },
            "endDateTime": {
              "iso8601": "2017-07-21T17:32"
            }
          },
          "allowedFlightGuidelines": [
            {
              "allowedFlightType": "ROUND_TRIP",
              "numberOfLegs": 2
            }
          ]
        }
      }
    ],
    "allowedBookingTypes": [
      "AIR"
    ],
    "allowedPaymentConfig": [
      {
        "travelType": "AIR",
        "paymentConfig": "TRAVELER_DEFAULT"
      }
    ],
    "paymentMappings": [
      {
        "id": "f49d00fe-1eda-4304-ba79-a980f565281d",
        "accessTypeAttributes": {
          "travelTypeFilter": {
            "travelTypes": [
              {
                "travelType": "AIR",
                "isRequired": true,
                "allowPostPaidBookings": false,
                "metadata": {
                  "vendors": []
                }
              }
            ]
          }
        }
      }
    ]
  }'

Responses

OK

Response
No content

Update template's custom field responses.

Request

This endpoint updates the template's custom field responses.

Security
Bearer
Path
templateIdstringrequired

Template ID

Example: 6926658168
Bodyapplication/json
customFieldResponsesArray of objects(CustomFieldResponse)

Preselected custom field responses for the event template.

customFieldV3ResponsesArray of objects(CustomFieldPrefilledResponse)

List of custom field responses for an event.

curl -i -X PUT \
  https://api-ext-sboxmeta.partners.spotnana.com/v2/event-templates/6926658168/custom-field-responses \
  -H 'Authorization: Bearer <YOUR_TOKEN_HERE>' \
  -H 'Content-Type: application/json' \
  -d '{
    "customFieldResponses": [
      {
        "customFieldId": "f49d00fe-1eda-4304-ba79-a980f565281d",
        "responseItems": [
          {
            "response": "Leisure travel",
            "additionalInput": "20"
          }
        ],
        "travelerAccess": "HIDDEN"
      }
    ],
    "customFieldV3Responses": [
      {
        "fieldId": "84922011-b03d-4966-bc95-c5b49bc2e342",
        "fieldName": "string",
        "armId": "0fd508db-63ff-4444-bfb1-b89c43061433",
        "readOnly": true,
        "hidden": true,
        "selectedOptions": [
          {
            "name": "string",
            "description": "string",
            "additionalUserInput": "string",
            "additionalInfos": [
              "string"
            ],
            "additionalInfoConfigs": [
              {
                "type": "VARIABLE",
                "name": "LLF"
              }
            ]
          }
        ]
      }
    ]
  }'

Responses

OK

Response
No content

List event templates

Request

This endpoint lists event templates.

Security
Bearer
Bodyapplication/json
filtersArray of EventCompanyFilterWrapper (object) or EventNameFilterWrapper (object) or EventTemplateStatusFilterWrapper (object)(EventTemplateFilter)

List events filters

offsetinteger>= 0

Indicates from where in the list of events the server should start.

Default 0
Example: 2
limitinteger<= 100

Maximum number of results to be fetched for the query.

Default 25
Example: 2
sortOptionsArray of objects(SearchEventTemplateSortOptions)

Sort options for the list event template request.

curl -i -X POST \
  https://api-ext-sboxmeta.partners.spotnana.com/v2/event-templates/list \
  -H 'Authorization: Bearer <YOUR_TOKEN_HERE>' \
  -H 'Content-Type: application/json' \
  -d '{
    "filters": [
      {
        "companyFilter": {
          "companyId": {
            "id": "f49d00fe-1eda-4304-ba79-a980f565281d"
          }
        }
      }
    ],
    "offset": 2,
    "limit": 2,
    "sortOptions": [
      {
        "sortField": "EVENT_NAME",
        "sortOrder": "DESC"
      }
    ]
  }'

Responses

OK

Bodyapplication/json
eventTemplatesArray of objects(EventTemplate)

List of event templates

paginationParamsobject(OffsetBasedPaginationResponseParams)

Pagination parameters for response.

Response
application/json
{
  "eventTemplates": [
    { … }
  ],
  "paginationParams": {
    "totalNumResults": 0
  }
}

Get template by external ID

Request

Get template details using the template's externalId. External IDs are unique identifiers which can be set based on the company's preference.

Security
Bearer
Query
externalIdstringrequired

External ID

Example: externalId=6926658168
companyIdstring(uuid)required

Company ID

Example: companyId=f49d00fe-1eda-4304-ba79-a980f565281d
curl -i -X GET \
  'https://api-ext-sboxmeta.partners.spotnana.com/v2/event-templates/read-by-external-id?externalId=6926658168&companyId=f49d00fe-1eda-4304-ba79-a980f565281d' \
  -H 'Authorization: Bearer <YOUR_TOKEN_HERE>'

Responses

OK

Bodyapplication/json
eventTemplateobject(EventTemplate)

The event template object.

Response
application/json
{
  "eventTemplate": {
    "id": "string",
    "name": "string",
    "description": "string",
    "location": { … },
    "paymentSources": [ … ],
    "companyId": { … },
    "customFieldResponses": [ … ],
    "customFieldV3Responses": [ … ],
    "group": { … },
    "externalId": "qwert123",
    "policyId": "f7b3b3b3-7b3b-4b3b-8b3b-3b3b3b3b3b3b",
    "status": "DRAFT"
  }
}
Copyright © 2025 Spotnana Technology, Inc.